Create Digital Photo Albums with PowerPoint 2007

You may have precious photographs or important business pictures from time to time. A PowerPoint photo album is just a presentation that helps you store and display these photos in a digital way.

Why we want to make photo album with PowerPoint?
1. PowerPoint is available on most computers. You don’t need to buy other software to make a photo album. It is easy and cost-effective to do it with PowerPoint.
2. Show your photos according to the sequence you like, make your memories more beautiful.
3. Besides photos, you can also add effects such as attention-grabbing slide transitions, colorful backgrounds, specific picture layouts and more into your PowerPoint photo album.
4. A photo album that is made in PowerPoint is easy for wide sharing.

Below is the step of how to create an attractive digital photo album with PowerPoint 2007 in 6 steps:
1. Open PowerPoint, on the Insert tab, click the Photo Album button, in the drop-down list, there is the New Photo Album option.


2. Insert pictures
Click File/Disc button. Choose pictures you want to include in the album from folders on your hard disc. (Tip: you can import several pictures to the album at a time)
In the photo album dialogue box, you will see the selected pictures in the Picture in Album list. You can view each picture by clicking it. And you can also change the order of a picture by choosing it and clicking the Move Up or Move Down button. Below the preview of the picture, you will be able to see six buttons, which you can use to adjust the rotation, contrast and brightness of each picture.


3. Create album layout
Under Album Layout, by clicking Picture layout arrow, and then in the drop-down list, you can choose the layout format you like. By clicking Frame Shape arrow, in the drop-down list of it you can choose the frame you want to add to your pictures.

4. Create title and subtitle for your album
After you have clicked Create button, on Slide 1, type the title you want for your album in the place of the words of Photo Album. Then if necessary, give your album a subtitle by inputting it in the place of your user name.
Display Slide 2, click the title placeholder, and then type the title for this slide.

5. Edit the photo album
On the Insert tab, click the Photo Album arrow, and then click Edit Photo Album.
In the Edit Photo Album dialog box, under Picture Options, select Captions below All pictures box, and then click Update.

Now you can edit the file name below each picture with a suitable caption.

6. Apply a theme to your album
On the Design tab of PowerPoint, in the Themes area, select a theme that meets the need of your album.
Or you can also customize the look of your album by choosing a theme from your computer.

Now you have finished making your own PowerPoint photo album. Want to e-mail it to your friends or colleague? Want to share it with others? Or you want to keep it for permanent store? Below are a few tips about how to do this.
1. E-mail your photo album to others
Maybe you will find that the photo album is in a huge size due to the mountainous images added in it, and you can’t send it properly via e-mail. In order to reduce the size of it, you can use compressed pictures in your photo album.
How: Open bitmap image with a program that converts images and save the image in one of the following graphic file formats: jpg, gif, tif, wmf. Once your image has been saved under another format, you can reinsert it into your photo album.
Here is an article tells how to reduce the file size of a PowerPoint

2. Share your photo album with others
You can upload your beautiful photo album to some online sharing websites, such as YouTube. Let more people enjoy it or let your friends view your photo album online.
How: Convert your Photo album to a certain format that YouTube accepts. Then upload it with your YouTube account.
Tool: Acoolsoft PPT2Video Converter
It helps you easily convert your photo album to WMV, AVI, MOV, and MPEG formats that can be accepted by YouTube. After the conversion, you can directly upload it.
Click here to get the tutorial about how to do it

3. Keep your photo album for permanent store
The photo album you make maybe valuable and meaningful. In order to store it and prevent it from being edited by others, so far the best way I know maybe is to record it on a DVD disc. As we know things stored in a digital way could be easily lost.
How: Use some professional tool to help you burn your photo album to DVD such as the PowerPoint to DVD tool from Acoolsoft.
Click here to get the tutorial about how to do it

To view the finished PowerPoint photo album is an enjoyable thing. The process of making it is also interesting. So, when are you going to create your next photo album? Very soon, I presume.

A Few Tips to Reduce PowerPoint File Size

Greta Williams has a large PowerPoint slideshow which weighs about 26MB and he is looking for ways to compress the PowerPoint file and share it as an email attachment.

Before finding methods to resolve this problem, it is essential to know why PowerPoint file size would grow so large and then take actions to compress it. Through analysis, we find that one obvious reason is that there are many high-resolution images and photographs in the presentation.

Regarding this problem, the following paragraphs will list some tips to help reduce the size of PowerPoint presentations.
1. Use compressed graphics file formats to reduce the size of PowerPoint
There may be many images in graphic formats like bitmap (.bmp) in your PowerPoint presentation. The suggestion is to open bitmap image with a program that converts images and save the image in one of the following graphic file formats: jpg, gif, tif, wmf. Once your image has been saved under another format, you can reinsert it into your slide. If you do this for all your images, your presentation will be much smaller and it will run smoothly and fast.

2. Save your presentation a second time to reduce the size of PowerPoint
Open your presentation, go to File (2003)/Office Button (2007) >> Save As… and give it another name. Then click “Save”.
Doing this you will have a second presentation that often is smaller than the original copy. This is because PowerPoint usually stores lots of redundant information such as earlier drafts and previous used images. Once you save it as another file, the unnecessary redundant information would be purged.

3. Choose E-mail (96 ppi) output to reduce the size of PowerPoint
Picture Tools >>Format >> Compress Pictures >> Options >> Target Output >> E-mail (96 ppi)

(For PowerPoint XP and 2003, right-clicking the image >>Format Picture >> Compress >> Web/Screen)
This would change all the pictures used in your presentation to an optimal size.

4. Insert a hyperlink instead of inserting an object to reduce the size of PowerPoint
When you insert an image, you have the option to insert it either as an embedded object or as a linked file. By inserting it as a linked file means it will not become a part of the final presentation file. But you should always make sure that the linked file is with you and in the computer where you will run the presentation. Otherwise, the hyperlink won’t be working.
Insert >> Picture >> From File >> Select the image you want to insert >> Click the little down arrow besides Insert >> Link to File

The tips above are only the basic steps for reducing the size of a PowerPoint. In tip4, hyperlinks wouldn’t work if the computer where the presentation will be played is not connected to Internet, thus lots of inconvenient you may confront with.

In order to quickly and effectively compress your presentation to a minimum, converting the PowerPoint presentation to video with a third-party tool such as Acoolsoft PPT2Video Converter will be a good choice. And it is especially suitable for the presentations that contain lots of pictures. By doing so, the file size could be reduced to up to 90%.

Besides the advantage of reducing file size, converting your PowerPoint presentation to video also has many other benefits:
1. Enable you to view your PowerPoint presentations without the need of MS PowerPoint. Windows Media Player would be OK.
2. Podcast PowerPoint slide show to iTunes or your own blog for sharing.
3. Show your PowerPoint presentations on YouTube, Google Video, etc.
4. Review PowerPoint presentations on iPod/iPhone/Pocket PC.
5. Create mp4 video and view PowerPoint presentation on TV.

About Acoolsoft PPT2Video Converter:
It is an all-in-one PowerPoint to video converter. With only 3 clicks, you can convert PowerPoint presentations to video formats such as MPEG, AVI, MP4, WMV, MOV, 3GP with high quality.

Screenshots:



Recommended video settings:
Resolution: 640 * 480
Frame Rate: 20fps

After you have used the methods above, your PowerPoint presentation should now be light and more manageable. It’s now your time to share it with others and enjoy the fun that PowerPoint brings to you.

PowerPoint show to DVD slide show--- PPS to DVD

Most PowerPoint users know that PowerPoint presentations are usually saved in PPT format. Some of you may have received presentations that can be played directly when you click to open. Those files are in PPS format, namely PowerPoint show. A PPS is just a PPT file with a different file extension that tells PowerPoint opened directly into the slide show view pattern, not the editing view pattern. You can change it by renaming the file extension.

Despite the advantages we can see of a PPS file, there are also many disadvantages of a PPS file:
1. You'll either need MS PowerPoint or the PowerPoint viewer to view these files. So it may be inconvenient for viewing a PPS file.
2. System language could also be a problem, that is, if the language of one presentation is in Japanese, Spanish or some other ones, when viewing it under the English Windows, all the content would become a mess.
3. A PowerPoint show made in PowerPoint2007cannot be viewed under PowerPoint 97-2003, unless you save it as a PowerPoint 97-2003 presentation, but some great features will lose.

Regarding the deficits of PPS mentioned above, you can convert the PowerPoint to flash, turn PowerPoint to PDF, or burn PowerPoint to DVD/video. PDF is ideal for static slide shows, only images and text will be retained. Converting PowerPoint to flash is great for presentations that contain external hyperlinks, linked files, like Word or Excel files. But, so far, no PowerPoint to flash tool can retain all animations in PowerPoint. As to me, I prefer to burn PowerPoint show to DVD movies or convert to video. Below are some main benefits of burning a PPS to DVD:
1. Easy for delivery. After converting PPS to DVD, you do not need to worry the loss of sounds and videos contained in your presentation.
2. By converting PPS to DVD, you can view the PowerPoint presentation with a DVD player or DVD machine. It is great for long time preservation.
3. After converting PPS to DVD, you can give your presentations to your audience without worrying about it being modified without permission.
4. By converting the PPS file to video formats, the file size would be much smaller, and you can also mail it to others conveniently.

Usually there are two ways for us. The free way is to use Windows Movie Maker. But, there is no free lunch in the world. By using Windows Movie Maker, all the animations in the original presentation will be lost after the conversion. Below are the steps of how to do it.
Step1. Save your PowerPoint slide show as "PNG" images.
Step2. Import the pictures to your Windows Movie Maker
Step3. Select all the imported images and add them to Storyboard
Step4. Add video effects to the slides (Optional)
Step5. Save the slide show as Movie File.

In order to get a higher quality, another way to do this is to use some specific PowerPoint to DVD software to help us do this directly. Search “PowerPoint to DVD” in Google, and you will get many advises. Recently, I have experienced 2 PowerPoint burning software.
1. Acoolsoft PPT2DVD


2. Wondershare PPT2DVD


They both are companies that have been dedicating in developing PowerPoint to DVD software. Acoolsoft PPT2DVD is more innovative, while Wondershare PPT2DVD is more sophisticated.
Common characters of these two tools:
• Work smoothly with Microsoft Office 2000/2002/2003/2007 and Vista
• Retain animations, transitions, sound tracks, movie clips and the inner hyperlinks from the original presentation
• Able to create professional look DVD menus
• Burn to DVD/HD-DVD with built-in DVD/CD burning program
• Support batch conversion
Difference:
The user interface of Acoolsoft PPT2DVD is more intuitive,cool black, users can even see the thumbnails of the inputted presentations; Wondershare PPT2DVD’s user interface is designed more focused on step-by step conversion.

Click here to learn more about how to burn PowerPoint to DVD/CD

How to view PowerPoint on YouTube

YouTube-A global video-sharing website
As a free online video streaming service, YouTube allows anyone to view and share videos that have been uploaded by its members.

Show your PowerPoint slides on YouTube
Maybe many people would say that having our videos play on YouTube is rather cool, then how about uploading PowerPoint presentations to YouTube? Wouldn't that wow your friends and make you look more professional and attractive on the Internet? And why don't you take a little time to learn how to add slideshows to a YouTube?

How to upload PowerPoint to YouTube?
YouTube accepts video files from most digital cameras, camcorders, and cell phones in the WMV, AVI, MOV, and MPEG file formats. But PowerPoint presentations are not video formats and Microsoft itself also doesn't support the conversion. So we need third party software to complete this process.
When we do the conversion, we also don't want to lose any voice, movies, animations and transitions in the original PowerPoint. The video converted should retain all the subtleties in the PowerPoint.
As to this matter, I recommend Acoolsoft PPT2Video Converter! It is designed to help you easily convert your PowerPoint presentations to stunning videos. With only 3 clicks, you can convert PowerPoint presentations to video formats such as MPEG, AVI, MP4, WMV, MOV and 3GP with excellent quality.
More info: http://www.ppt-to-video.com/powerpoint-to-video-overview.html
1. Install Acoolsoft PPT2Video Converter on your computer.
2. Open it and then click Import to load the PowerPoint presentations you want to convert.

3. Click Output to set the output formats, I recommend MP4 or WMV format.

4. Click Start to start the converting.
5. Upload the converted video to YouTube.

Share with others
After you have uploaded the converted video, you can share your PowerPoint presentations with others, because each video on YouTube has a unique URL, you only need to tell your friend the address of your video. Or you can click the "Share" button at the bottom of the video player, and enter the email addresses or YouTube usernames of the people to whom you want to send. Then click the "Send “button and everything is done!

PowerPoint Password

Nowadays, I see many people complain about the security of PowerPoint. After having put much effort in perfecting a PowerPoint, we finally find that it has been changed by someone else. If such thing happened to you, what would you be? How to protect your PowerPoint?
As to this matter, I would like to list some common ways to protect your PowerPoint presentations from being edited by others without permission.
1. To set a password to protect PowerPoint
>> In PowerPoint 2003:
1) Open the presentation that you want to set a password for.
2) On the Tools menu, click Options, and then click the Security tab.
3) Need to set a password to open the presentation, type a password in the Password to open, and then click OK.
4) Need to set a password to modify the presentation, type a password in the Password to modify box, and then click OK.
5) In the Confirm Password dialog box, retype the password, and then click OK.


>> In PowerPoint 2007:
1) Open the presentation that you want to set a password for.
2) Click the Office Button, and then click Prepare.
3) Go into the Encrypt Document, and then type the password you want to set, and click Ok.
4) Reenter the password in the blank followed, and then click OK.
5) Or click Restrict Permission, people can get access to your PowerPoint but can not edit, copy or print it.
6) Furthermore, you can click Mark as Final, after this, you will only be able to read it in the future.


2. Tips when creating a password to protect PowerPoint:
Long passwords can help secure a document, but be sure to create a password that you can remember. Microsoft itself cannot provide assistance to open or modify a presentation whose password you don't remember. But a tool could help you to recover the password with a little cost. PowerPoint Password Recovery PRO is an effective solution for Microsoft PowerPoint presentations that recovers all types of lost or forgotten passwords to open and modify files and supports all versions of Microsoft PowerPoint, including 2003.

3. To convert PowerPoint presentations to DVD/CD to protect your PowerPoint
>> Why: One can edit a PowerPoint presentation, but cannot modify the content in the DVD. Sharing with others and also protecting PowerPoint presentations from unauthorized editing.
>> How: (recommend)
Use a professional conversion tool to help you. Acoolsoft PPT2DVD is an innovative tool helps you easily to convert your PowerPoint presentations to dynamic DVD movies with a high quality. The final output will retain all subtleties from the original presentation, including animations, transitions, sounds, video clips, and even hyperlinks between slides.
>> Screenshot:


>> More information about this tool:
http://www.ppt-to-video.com/powerpoint-to-dvd-overview.html

Business PowerPoint Presentation Tips

As a part of the Microsoft Office suite, PowerPoint has become the world's most widely used presentation program. It is widely used by business people, educators, students, trainers to make presentations. With this tool, one can easily and clearly display text, graphics, movies, and other objects in the form of a slide show. Whether it is used to prepare for a meeting, an exhibition or a course, PowerPoint helps us a lot.

In business areas, Microsoft PowerPoint especially makes us convenient in organizing all kinds of activities. Here I would list some top tips for creating successful business presentations.

Tip1. Present Your Topic by Using Key Phrases: Use key phrases that include only essential information. Choose only the top points about your topic and make them consistently throughout the delivery. Simplify and limit the number of words on each slide.

Tip2. Avoid Using Fancy Fonts: Choose a font that is simple and comfortable for audience to read such as Times New Roman and Arial. Use, at most, two different fonts. Keep all fonts large enough (at least 24 pt and preferably 30 pt) so that people at the back of the conference room will be able to see clearly what is on the screen.

Tip3. Make the Text's Color and Background's Color Contrastive: Dark text on a light background is best. Patterned or textured backgrounds would reduce the readability of text. Keep the color scheme consistent throughout your business presentation.

Tip4. Use Templates Effectively: When using a template, choose one that is appropriate for the content. A simple, straightforward layout is best if you are presenting to business clientele. The following maybe a choice

Download from: http://www.presentationhelper.co.uk/business-3-289.htm

For more free business PowerPoint templates:

http://www.presentationhelper.co.uk/free_business_powerpoint_template.htm

Tip5. Limit the Number of Slides: Do not try to insert too many slides, make sure that the presentation will not become too long. It also avoids the problem of continually changing slides during the business presentation. On average, one slide per minute is right.

Tip6. Try to Use Photos, Charts and Graphs: Embedding photos, charts, graphs and even digitized videos will add variety and keep your audience interested in the presentation. Avoid using only text in your slide.

Tip7. Avoid Cluttering Up with Too Many Transitions and Animations: While transitions and animations can attract your audience's interest in the business presentation, too many of them would distract your audience from what you are saying.

Tip8. Make Sure Your Business Presentation Can Run On Any Other Computers: Try to use PowerPoint's Package for CD (PowerPoint 2003) or Pack and Go (PowerPoint 2000 and before) feature when trying to burn your presentation onto a CD. Besides your presentation, a copy of Microsoft's PowerPoint Viewer is added to the CD to run PowerPoint presentations on computers that haven't installed PowerPoint. But for presentations containing sounds and video clips, this is not a good idea, because all of them will be lost after packing to CD.

You can also burn your PowerPoint to DVD with a professional conversion tool. Acoolsoft PPT2DVD would be a good choice. Compare with the CD packing feature of PowerPoint, burn presentations to DVD with this tool can retain all sounds and videos and even internal links (links between slides)!

Detailed information of this tool, please click:

http://www.ppt-to-video.com/powerpoint-to-dvd-overview.html

Acoolsoft PPT2DVD 2.0 Released - Burn PowerPoint to DVD

News from: http://www.ppt-to-video.com/blog/acoolsoft-ppt2dvd-20-released-burn-powerpoint-to-dvd.html

April 28th, 2008 - Acoolsoft, which is absorbed in developing the best presentation authoring tools, today announced the release of PPT2DVD 2.0, an innovative yet economical solution to bring your PowerPoint presentation out of the monitors, but onto DVDs. Since its initial release on 2007, it has won tons of praises and received lots of Suggestions. After 5 months developing, it finally upgraded from 1.x to 2.0 with great improvements.

What's new in Acoolsoft PPT2DVD 2.0?
Acoolsoft PPT2DVD is the best tool to burn PowerPoint to DVD with excellent quality. It can retain all the animations, transitions, audio tracks, video clips, action buttons, internal links and other things you've added to the presentation, and generate DVD Menus to enable you to control the playback with a DVD remote. It is used by more and more teachers, sales people, presenters and even individuals who want to share or distribute their PowerPoint slide show more conveniently.The newly released Acoolsoft PPT2DVD 2.0 has been enhanced with flexible DVD Menus, additional PowerPoint to video functions, latest Blu-ray technology, and new encode engine for higher conversion speed. There improvements will make the PowerPoint to DVD conversion more efficient and more flexible.
Here are the main upgrades which are genuinely useful and keep the
Program standing on the top over the competitors:

1. Refreshing User Interface(Cool black and easy to understand)

2. Burn PowerPoint presentation to DVD disc with improved video quality

3. The conversion process is more stable and fast

With higher conversion speed, PPT2DVD 2.0 saves 50% time for you.

4. Reasonable DVD menu editor
You know one of the best ways to enjoy your video on channel with others is the DVD format, and an important part of making a DVD experience enjoyable is incorporated the useful and understandable menu.PPT2DVD 2.0 will guide you to where you want!

5. Create eye-popping menus with free backgrounds, frames and buttons
Have you ever wondered how to create stunning, professional-looking interactive DVD menus to make your PowerPoint presentation more attractive, just like the ones on the DVDs you buy?

The new version offers you an enhanced rang of menu materials including backgrounds, frames, buttons and text customizing, which will let you get creative when authoring your DVD PowerPoint presentation. Features include:
- Amazing picture backgrounds
- Flexible menu buttons
- Professional � Looking frames
- Customizing text
- Flexible frame-capturing function to apply any captured frame as the thumbnail image on the menu

6. Support 12 PowerPoint files batch process at a time

7. Accurately synchronization of sound and animation

8. Fully compatible with Windows Vista, PowerPoint 2007

9. It can retain the video full screen play and loop setting if set in original PowerPoint presentation

What is Acoolsoft PPT2DVD?
Acoolsoft PPT2DVD does only one thing: Burn PowerPoint presentation to DVD with the best solution! Acoolsoft PPT2DVD is a powerful presentation tool which helps you burn PowerPoint presentations to DVD without any complicated technical skills. The wizard of PPT2DVD can walk you through the steps to create DVD presentation out the PowerPoint and enjoy your Presentation on TV with only a DVD player.

Why you need to burn PowerPoint presentations on DVD?
- Showing presentations without the need of a computer
- Create your own Toast DVD menu style
- Distributing your slideshows to friends and colleagues on DVD Unattended
- exhibition presentations on big screen
- Giving your presentations a TV feel
- Creating professional looking presentations Ensuring that everyone can view your presentations (no matter whether they have PowerPoint installed on their computers)
- Protecting PowerPoint presentations from unauthorized editing

Click to learn more details about Acoolsoft PPT2DVD 2.0.
http://www.ppt-to-video.com/powerpoint-to-dvd-overview.html

Download PPT2DVD 2.0:
http://www.ppt-to-video.com/powerpoint-to-dvd-download.html

Here is a sample from YouTube